The Comptroller’s Office staff records and maintains the Town’s accounting transactions, manages cash, processes payroll and maintains employee benefit accruals, processes payment of claims, coordinates and prepares the annual budget, recommends water and sewer rates set forth at the annual Water/Sewer public hearing, provides financial information to both independent and NYS Office of the State Comptroller auditors, prepares required financial filings to state and federal agencies, town officials, financial institutions and residents, and performs various financial analysis for the Supervisor and Town Board.
Payment of claims – The Comptroller’s office prepares the monthly abstract of claims for goods purchased or services provided to the Town in accordance with the Town’s Procurement Policy. A vendor requesting a claim for payment from the Town must submit a completed voucher for such claim by the first Monday of the month in order to be considered for payment at the monthly Town Board business meeting held on the second Thursday of each month. Checks for approved payments are commonly processed and mailed the Friday (the next day) following the Town’s business meeting. New vendors must also forward IRS Form W-9, Request for Taxpayer ID Number and Certification, along with the completed voucher in order for payment to be processed.